Flight Ops Can't Answer Phones
Your team is doing preflight checks, loading passengers, briefing on safety, or monitoring flights. Answering phones during operations isn't safe or practical.
Sound Familiar?
Every helicopter tour operator knows these frustrations.
Tourists Call From Hotels
Visitors plan activities from their rooms at night or early morning. When your office is closed, those callers book with whoever answers first.
Endless Comparison Questions
"What's the difference between the 30 and 60 minute tours?" "Which route sees the volcano?" "Is doors-off safe?" These calls take 10+ minutes each.
Weight & Seating Logistics
Every passenger's weight matters for balance and safety. Collecting this information sensitively over the phone while ensuring accurate manifests is time-consuming.
Weather Cancellations
When weather grounds flights, phones explode. Rebooking affected passengers while taking new calls and monitoring conditions is overwhelming.
Private Charter Inquiries
Proposals, photo shoots, special occasions—these high-value calls need time and attention but come in when you're busiest with regular operations.
The Helicopter Tour Challenge
Why aerial tour operators have a unique booking problem.
Premium Experiences Require Confidence
Helicopter tours are significant investments—$200-$500+ per person. Callers want to talk to someone who knows the routes, understands the aircraft, and can answer their safety questions before committing.
These callers are comparing operators. They'll call 2-3 companies, and whoever answers, sounds knowledgeable, and makes booking easy wins. Voicemail doesn't close premium bookings.
Your team's expertise is aviation—preflight, safety, passenger experience. But every call that goes unanswered is a helicopter that takes off with empty seats.
The Math of Empty Seats
Average helicopter tour: $300-$500 per seat. A 6-seat aircraft with 2 empty seats? That's $600-$1,000 in lost revenue—per flight. Multiple flights daily adds up fast. The AI costs $250/month.
Before & After AI
Real impact on your helicopter operation.
Before AI Agent
During FlightsCalls missed
After HoursVoicemail
Weather DaysPhone chaos
Charter InquiriesMissed opportunities
Weight CollectionAwkward, manual
After AI Agent
During FlightsAll answered
After HoursBooked 24/7
Weather DaysAuto-reschedule
Charter InquiriesCaptured & qualified
Weight CollectionProfessional, complete
What This Means For You
Real changes to your daily operations.
✓
Every call answered instantly—even when aircraft are in the air
✓
Flights booked directly with accurate passenger manifests and weights
✓
Tour recommendations based on what passengers want to see
✓
Private charter inquiries captured with all details for follow-up
✓
International tourists helped in their native language
✓
Weather cancellations handled and rescheduled automatically
Hear How It Sounds
A real example of how your AI agent handles a booking call.
Incoming Call — Wednesday 9:30 AM
Your Helicopter Tours • AI Agent
Built for Helicopter Tours
Every feature designed for how aerial tour operators actually work.
Direct Flight Booking
Books flights directly into FareHarbor, Peek, Rezdy, or your system. Accurate availability, instant confirmation, complete manifests.
Route Expertise
Trained on all your tours—routes, duration, landmarks, photo opportunities. Recommends the perfect flight for each guest's interests.
Professional Weight Collection
Collects passenger weights sensitively and professionally. Complete manifests ready for weight and balance before flight day.
Charter Lead Capture
Proposals, photo shoots, filming, special events—captures all details and qualifies leads for your team to follow up on high-value charters.
Weather Handling
When flights cancel, AI contacts affected passengers, explains the situation, and offers reschedule options—taking the burden off your team.
Multi-Language Support
Speaks 30+ languages fluently. International tourists get help in their native language without communication barriers.
Live in 72 Hours
We handle everything. You just answer a few questions about your operation.
1
Tell Us Your Tours
Routes, aircraft, duration, pricing, and what makes each flight special. Takes about 20 minutes.
2
We Build Your Agent
Custom AI trained on your operation, connected to your booking system, ready to test.
3
Go Live
Forward your calls or get a new number. Start filling seats 24/7.
Train Once. Works Everywhere.
Your AI agent handles both phone calls AND website chat—with a single training.
Phone Calls
Guests call with questions about routes, safety, and availability. AI answers, explains your tours, and books—instantly.
24/7 Booking LineSAME
AI
AI
Website Chat
Website visitors want to compare tours or check tomorrow's weather outlook. Same AI, same knowledge, same booking ability.
Chat Widget Included💡 One training session. Your AI learns your operation once—then handles calls and chats identically. Add a new route? Change your pricing? Update once, applies everywhere.
Real Results
What operators say—and what their passengers report.
Owner Review
After 90 days with AI agent"We run 4-5 flights daily and my ground crew was constantly choosing between helping passengers and answering phones. Calls during operations went to voicemail, and we know we lost bookings. Now every call gets answered professionally, passengers get expert recommendations, and my team can focus on what matters—safe, amazing flights. We've definitely seen more seats filled."
Post-Call Survey
Passenger feedback after booking callWas your call answered promptly?Yes, immediately
Did they help you choose a tour?Yes, great recommendation
Would you recommend them?Absolutely
Overall experience★★★★★
Additional comments:
Frequently Asked Questions
Everything helicopter operators ask before getting started.
Does it work with our booking system?
Yes. We integrate with FareHarbor, Peek Pro, Rezdy, Checkfront, and most major tour booking platforms.
Can it explain our different tour routes?
Yes. The AI is trained on all your tours—routes, duration, landmarks, what passengers will see, and what makes each flight special.
How does it handle weight collection?
Professionally and sensitively. The AI explains this as a safety and comfort requirement, collects weights for all passengers, and ensures complete manifests before flight day.
What about private charter inquiries?
For proposals, photo shoots, filming, and special events, the AI captures all details—occasion, participants, requirements—and flags high-value leads for your team to follow up.
Can it answer safety questions?
Yes. Aircraft type, pilot experience, safety record, what to expect—the AI is trained to answer these questions confidently and reassure nervous first-time flyers.
Does it speak other languages?
Yes. 30+ languages fluently. International tourists get help in their native language, making booking easy regardless of where they're from.
How long does setup take?
Most helicopter tour operators are live within 72 hours. You provide your operation details—we build, test, and launch your agent.
What does it cost?
$250/month flat rate, unlimited calls. No per-call charges regardless of volume. One filled seat pays for the service.